As digital tools evolve to meet the changing demands of students, Notion has emerged as a popular choice for managing tasks. This article will delve into what Notion is, why it's a popular option for to-do lists, weigh its pros and cons and teach you how to make a to-do list in Notion. Keep reading.

Brief Introduction to Notion

notion to do list brief introduction to notion

Notion is a comprehensive productivity tool that marries note-taking, task management, databases, and more, all within one unified workspace. It allows users to create, manage, and organize their personal or collaborative work in a way that suits their individual needs. At the heart of Notion lies the principle of customization, empowering users to design their workflow in their own unique way.

Why Is Notion a Popular Option for To-do Lists

Notion's popularity for to-do lists can be attributed to several factors:

  • Versatility: Notion goes beyond traditional to-do lists by integrating note-taking, project management, and document storage.
  • Customization: The user has the freedom to design their to-do list as they wish, making it an attractive option for those who prefer personalization.
  • Collaboration: Notion allows for seamless collaboration, making it an ideal tool for group projects or shared tasks.
  • Integration: It supports integration with many other popular productivity apps, making the transition smoother for those already accustomed to certain tools.

Pros and Cons of Notion To-do List

While Notion has many benefits, it also has its limitations. Let's look at both sides:


  1. Flexible Design: Notion provides the freedom to create to-do lists that suit your individual or collaborative needs.
  2. Comprehensive Tool: Its all-in-one nature allows users to manage tasks alongside taking notes, setting reminders, and more.
  3. Access Anywhere: With apps available on multiple platforms, your to-do list is always accessible.


  1. Learning Curve: Given its expansive features and customization options, Notion can be overwhelming for new users.
  2. Lack of Templates: While you can customize your own layout, Notion lacks a wide range of ready-made templates for different types of to-do lists.
  3. Cost: While there is a free version available, many of Notion’s more advanced features are only available in its paid plans.

In conclusion, Notion offers a powerful tool for managing tasks through its to-do list feature. While it may require some time to navigate, its robust functionality and versatility make it worth exploring.

How to Make a To-do List in Notion

Notion is an increasingly popular tool for students, professionals, and anyone who values organization in their life. Let's walk through how you can use Notion to create a to-do list.

Creating a to-do list in Notion is a straightforward process:

Step 1. Click on the '+New Page' button on the left-hand panel. Name this page as per your preference, for instance, 'My To-do List'.

Step 2. In the new page, click on the body of the page where you want to add the to-do list. Type '/to-do list' and select the 'To-Do List' block that pops up in the dropdown.

Step 3. Once the to-do list block appears, you can start typing in tasks. Press 'Enter' to add a new task.

Step 4. Add checkboxes, assign due dates, and even tag priorities to your tasks using Notion's flexible customization options.

Step 5. As you complete tasks, check them off in the list and Notion will strike them through, allowing you to track your progress visually.

Boardmix: A Versatile Alternative to Notion

While Notion has solidified its position in the productivity market, it is not the only player. Another tool, Boardmix, has gained recognition for its distinctive offerings. Boardmix is a powerful task management tool designed to streamline work processes and boost productivity. Its visually appealing interface combined with comprehensive features makes it a compelling alternative to Notion for many users.

notion to do list boardmix

What Makes Boardmix Stand Out

There are several key aspects that set Boardmix apart from other productivity tools like Notion:

  • Visual Clarity: With Boardmix, users can visually manage their tasks, projects, and deadlines in an organized manner. This clarity contributes to improved productivity and efficient task management.
  • Ready-made Templates: Boardmix offers a variety of to-do list templates and many other diagramming and analysis templates for users to get started quickly and easily.
  • Ease of Use: The intuitive design of Boardmix makes it easy for users to navigate, understand, and use its functionalities effectively. It reduces the learning curve, especially for new users.
  • Task Dependencies: Boardmix allows you to set task dependencies, which is especially useful for complex projects where tasks are interconnected.
  • Collaboration Made Simple: It offers real-time collaboration capabilities. Users can share boards, assign tasks, and work together efficiently on group projects.
  • Advanced Notifications: Boardmix’s advanced notification system keeps users updated on tasks and deadlines, ensuring nothing falls through the cracks.

Comparing Boardmix and Notion

While both Notion and Boardmix offer excellent features for managing tasks, they cater to different user needs.

Notion provides a versatile workspace that combines note-taking, databases, and project management. It is great for those who desire extreme customization and prefer an all-in-one tool.

On the other hand, Boardmix focuses on visual task management. It excels in its ability to present tasks in a clear and organized manner, making it suitable for those who prioritize visual clarity and efficient collaboration.

Whether it's Notion or Boardmix, the choice boils down to individual needs and preferences. While Notion’s strength lies in its versatility and expansive functionality, Boardmix shines with its simplicity, visual clarity, and effective collaboration features. Both are robust tools that offer different approaches to boosting productivity and enhancing task management.

Notion To-do List FAQs

1. Is Notion available for free?

Yes, Notion does offer a free version that includes unlimited pages and blocks, invites to collaborate with others, and sync across devices. For more advanced features like version history, priority support, and advanced permissions, they offer paid plans.

2. What is the difference between Notion AI and ChatGPT?

Notion AI and ChatGPT are both artificial intelligence models, but they serve different purposes. Notion AI does not exist as a product or feature within the Notion app. Instead, the term may refer to various attempts at using AI to automate functions within Notion or to analyze data from Notion.

On the other hand, ChatGPT is an AI developed by OpenAI that has been trained on a variety of internet text sources. It's designed to generate human-like text based on the input it's given.

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