Tired of constantly switching between emails, chats, and docs just to keep your team on the same page? It’s such a hassle! A real-time online whiteboard can do it all—no more frantic tab-hopping.
If you are struggling about managing a remote team, running hybrid meetings, or brainstorming across time zones, a real-time whiteboard online can make these things all in one place and help your collaboration seamless—no lag, no frustration.
So, what makes a great online whiteboard? Let’s dive in and check out some of the best options out there!
Key Features to Look for in an Online Whiteboard
Picking the right online whiteboard can feel overwhelming, but don’t stress—we’ve got you covered! Here we listed the must-have features that’ll make your collaboration smooth, fun, and super productive.
Everyone can jump in: Multiple people can draw, write, or edit at the same time, and you can see updates in real-time. No more “wait, what did you change?” moments!
Draw whatever you want: There are pens, shapes, arrows, text boxes, sticky notes, and even image uploads. Go wild with your ideas—no limits!
Endless space: The canvas can zoom in and out forever, so you’ll never run out of room to brainstorm or organize.
Templates for the win: Pre-made templates for mind maps, flowcharts, project plans—just plug and play. Perfect for when you’re feeling lazy (or just efficient).
Time machine feature: Made a mistake? No worries! You can go back to earlier versions and fix things up. It’s like a redo button for your work.
Plays nice with other apps: Connects with tools like Google Drive, Slack, or Jira, so you don’t have to juggle a million tabs.
Chat while you work: Leave comments or chat right on the board. No need to switch to another app to say, “Hey, what about this?”
Show-off mode: When it’s time to present, use laser pointers or zoom tools to make your ideas pop. Look pro without breaking a sweat.
Keep it safe: Set permissions so only the right people can view or edit. No one’s snooping on your stuff.
Work anywhere: Use it on your laptop, phone, or tablet. Whether you’re on the couch or on the go, you’re good to go.
Whiteboard for Real-Time Visual Collaboration
There are plenty of online whiteboards out there, but which one is the best for real-time teamwork? Here's a table summarizing the best online whiteboards for real-time visual collaboration.
| Whiteboard | Best For | Pros | Cons |
| Boardmix | AI-powered collaboration and team brainstorming | ✅ AI-powered tools for brainstorming, mind mapping, and automation ✅ Real-time collaboration with unlimited users ✅ Large template library for quick project setup ✅ Ideal for both business and creative teams | ❌ Advanced AI features require some learning ❌ Some integrations are still expanding |
| Miro | UX designers and agile teams | ✅ Great for wireframing, user journey mapping, and agile workflows ✅ Integrates with Notion, Slack, Jira, and more ✅ Strong real-time collaboration and commenting features | ❌ Can be overwhelming for beginners ❌ Premium features require a paid plan |
| MURAL | Visual storytelling and creative workshops | ✅ Strong visual tools for brainstorming and storytelling ✅ Ideal for interactive workshops and creative collaboration ✅ Includes sticky notes, templates, and frameworks | ❌ Less structured for project management ❌ More niche outside of design and creative fields |
| Microsoft Whiteboard | Office 365 teams | ✅ Seamless integration with Microsoft Teams and Office apps ✅ Simple and user-friendly for quick brainstorming ✅ Free for Office 365 users | ❌ Limited templates compared to competitors ❌ Lacks advanced collaboration features |
| Lucidspark | Structured brainstorming and flowcharts | ✅ Perfect for structured idea organization and flowchart creation ✅ Advanced diagramming tools for technical teams ✅ Integrates well with Lucidchart | ❌ Less visually engaging compared to Miro and MURAL ❌ More rigid, not ideal for freeform brainstorming |
AI-Powered Whiteboard for Smarter Collaboration
Boardmix (Web, Windows, Mac, iOS, Android)
Boardmix is designed for teams that need a fast, AI-enhanced way to collaborate. Unlike traditional whiteboards, Boardmix takes brainstorming to the next level with built-in AI tools that help organize thoughts, create mind maps, and even generate flowcharts automatically.
Whether you're managing projects, working on UX designs, or running remote workshops, this platform makes everything seamless and interactive. Plus, it offers real-time editing and unlimited canvas space, so you’ll never feel restricted. If you're looking for a whiteboard that does more than just drawing, Boardmix is worth a try.
Key Features:
✅ AI-powered tools: Generate mind maps, flowcharts, and sticky notes instantly
✅ Real-time collaboration: Work with your team without delays or sync issues
✅ Huge template library: Pre-designed templates for brainstorming, project planning, and more
✅ Easy sharing & cloud storage: Access your whiteboards from anywhere
✅ Multiple integrations: Connect with other productivity apps
✅ Cross-device support: Works on web, Windows, and Mac
Whiteboard for UX Designers and Agile Teams
Miro (Web, Windows, Mac, iOS, Android)
Source: Miro
Miro is one of the most popular whiteboards for product teams, and agile workflows. It’s packed with tools for wireframing, sprint planning, and user journey mapping, making it a favorite among creative professionals. The interface is clean and modern, and the collaboration features make it easy to get feedback in real time. While Miro has a bit of a learning curve, once you get used to it, it’s a game-changer for design and development teams.
Key Features:
✅ Collaboration tools: Commenting, sticky notes, and voting features
✅ Agile-friendly: Supports Kanban boards and sprint planning
✅ Works across multiple devices: Access from desktop or mobile
✅ Wide range of integrations: Connect with Slack, Jira, and Notion
✅ Great for workshops: Run interactive sessions with team members
Whiteboard for Visual Storytelling and Creative Workshops
MURAL (Web, Windows, Mac, iOS)
Source: Mural
If you love visual thinking and creativity, MURAL is the perfect tool. It’s designed for workshops, design thinking, and storytelling, making it a favorite for teams that rely on brainstorming and idea visualization. Unlike other whiteboards that focus on structured workflows, MURAL is more freeform, making it easy to capture thoughts, connect ideas, and turn them into actionable plans. If your team runs a lot of strategy sessions or interactive meetings, this whiteboard is a great choice.
Key Features:
✅ Designed for creative teams: Best for brainstorming, workshops, and visual storytelling
✅ Lots of visual elements: Sticky notes, images, templates, and frameworks
✅ Interactive collaboration: Team members can sketch, write, and comment in real time
✅ Great for remote workshops: Perfect for distributed teams
✅ Easy sharing: Share boards via link or embed them in documents
✅ Flexible workspace: Unlimited canvas space for mapping ideas
Whiteboard for Windows Users and Office 365 Teams
Microsoft Whiteboard (Windows, Web, iOS)
Source: Microsoft
If your team already uses Microsoft Teams and Office 365, Microsoft Whiteboard is a no-brainer. It’s simple, free for Office users, and integrates perfectly with Word, Excel, and PowerPoint. While it doesn’t have all the advanced features of Miro or Boardmix, it’s great for quick brainstorming sessions and team meetings. If you're working on Windows and need a basic, reliable whiteboard for everyday tasks, this is a solid choice.
Key Features:
✅ Seamless integration with Microsoft: Works with Teams, Word, and PowerPoint
✅ Simple and user-friendly: Easy to start using with minimal setup
✅ Ideal for Windows users: Optimized for Windows devices
✅ Basic drawing and writing tools: Enough for brainstorming and note-taking
✅ Free for Office 365 users: No extra cost if you already use Microsoft products
✅ Cloud sync: Access your whiteboards from anywhere
Whiteboard for Structured Brainstorming and Flowcharts
Lucidspark (Web, Windows, Mac)
Source: Lucidspark
If your team needs a structured brainstorming tool, Lucidspark is a great option. Unlike other whiteboards that focus on freeform sketching, Lucidspark is designed for structured planning, making it a favorite among business teams and project managers. It has strong flowchart and diagramming tools, making it ideal for mapping out processes and technical workflows. While it’s not as visually engaging as MURAL or Miro, it’s a solid choice for teams that need clarity and organization.
Key Features:
✅ Great for structured brainstorming: Ideal for flowcharts and process mapping
✅ Advanced diagramming tools: Perfect for technical teams
✅ Collaboration-friendly: Commenting and team voting features
✅ Integrates with Lucidchart: Easy to switch between whiteboarding and diagramming
✅ Works on multiple platforms: Web, Windows, and Mac support
✅ Clear and organized workspace: Best for logical thinkers and planners
Which Real Time Whiteboard is Right for You?
Each tool has its strengths, so the best choice depends on your team’s workflow. If you need a whiteboard that combines AI with real-time collaboration, Boardmix is the standout option. For agile teams, Miro is a solid pick. If you're running creative workshops, MURAL is your go-to. Microsoft Whiteboard is great for Office 365 users, while Lucidspark works well for structured brainstorming.
The best online whiteboard depends on your team's workflow—so try a few and see which one fits your needs!
How Teams Use Whiteboards for Better Collaboration
Project Managers: Stay organized and on track
Managing multiple projects? A real-time whiteboard online helps teams track tasks, plan sprints, and document retrospectives. You can:
- Map out project timelines and workflows
- Assign tasks and visualize dependencies
- Streamline sprint planning and agile ceremonies
Design Teams: Bring ideas to life visually
For designers, an online whiteboard for real-time visual collaboration is a must. With powerful tools, they can:
- Sketch wireframes and prototype ideas quickly
- Collaborate on user flows and journey mapping
- Gather instant feedback from stakeholders
Educators & Trainers: Keep learning interactive
Teaching remotely? With an online collaborative real-time whiteboard, instructors can:
- Explain concepts visually with diagrams and charts
- Engage students with live interactive lessons
- Organize lesson plans and brainstorming activities
Business Teams: Plan strategies and streamline meetings
From executive planning to team huddles, a real-time online whiteboard enhances business collaboration. Use it to:
- Build strategic roadmaps and marketing plans
- Organize data-driven discussions with visual elements
- Hold more productive remote team meetings
Final Thoughts
A great online collaborative real-time whiteboard enhances teamwork, creativity, and efficiency. They helps you organize ideas, map out workflows, and solve problems together in real time.
With an online whiteboard, your team can sketch, add notes, and refine ideas on the fly, making discussions more interactive and productive. Try it out today and see how it transforms the way your team works!
